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Administrative Assistant/Social Media Manager

(15 hrs. per week)

The Maine Jewish Museum is seeking a Part-Time Administrative Assistant/Social Media Manager to provide general and administrative support for day-to-day operations and special initiatives and projects, create and post content for social media platforms (including Facebook, Instagram, Twitter, LinkedIn, and TikTok), and help ensure the museum’s organizational goals are met.

The ideal applicant is a positive, can-do person who is enthusiastic about our mission, takes initiative, and is willing to roll up their sleeves and do what it takes to get the job done. Experience with a broad array of office software (email tools, GoogleDocs, Constant Contact/Mailchimp, Excel) and expertise creating engaging social media posts across a variety of platforms is a must; expertise in graphic design software (e.g., Canva, InDesign) and fundraising database tools (e.g., GoDaddy, Nation Builder) is a plus. We’re looking for a “people person” and team player who will report to the Executive Director and also work with our Bookkeeper, Art Curators, Board President, Hall of Fame Committee, Program Committee, and outside consultants and welcome visitors to the museum – the ability to multitask while staying calm under pressure and retaining a sense of humor is key.

This is a unique opportunity for the right person to work in a warm, supportive, collegial, and collaborative environment at a growing and thriving mission-driven nonprofit and be surrounded by art and artists every day! Flexible schedule with the ability to work from home some days if desired.

Responsibilities

  • Serve as the point person for office duties such as: ordering office supplies, coordinating invoices and bills for timely payment in coordination with Bookkeeper, managing mail, and handling bank deposits
  • Welcome and provide relevant information to museum visitors
  • Coordinate with Executive Director to design a social media calendar and
    create/publish engaging social media posts on various platforms (Facebook,
    Instagram, Twitter, LinkedIn, TikTok)
  • Coordinate with Curators to create and publish communication pieces (emails,
    newsletters, social media posts, etc.) for art and photography exhibits
  • Coordinate with Program Committee to help organize and publicize upcoming
    programs
  • Coordinate with Hall of Fame Planning Committee to help plan, organize, and
    execute annual HOF induction event, including attendee tracking and
    correspondence and communications with advertisers and sponsors
  • Coordinate with Hall of Fame Nominating Committee to keep nomination data
    base up to date and complete bios as needed
  • Coordinate with President of Board and/or Executive Director to prepare and
    send out thank you notifications, fundraising PR, and other correspondence
  • Coordinate with President of Board and/or Executive Director to prepare and
    send out thank you notifications, fundraising PR, and other correspondence
  • Assist with programming and special events planning, organization, and
    execution
  • Manage building cleaning and maintenance
  • Maintain office conditions and arrange necessary repairs when needed

Skills

  • Proficiency in MS Office, Gmail, Outlook, GoogleDocs, Constant Contact, Mailchimp and Excel (experience with graphic design software like Canva and InDesign and fundraising database tools like GoDaddy and Nation Builder is a plus)
  • Excellent time management skills and ability to multi-task and prioritize
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Ability to thrive in a fast-paced environment and proactively trouble shoot when necessary
  • Grace and humor under pressure
  • Patience and persistence
  • Creativity and an eye for improving standard operating procedures
  • Enjoyment interacting with diverse people and personalities
  • Willingness to accept and embrace feedback