The Maine Jewish Museum is seeking a Part-Time Administrative Assistant/Social
Media Manager to provide general and administrative support for day-to-day operations and special initiatives and projects, amplify the museum's social media impact (particularly with photography, videography, and design), assist with website maintenance and updating, and help ensure the museum’s organizational goals are met.
The ideal applicant is a positive, can-do person who is enthusiastic about our mission, takes initiative, and is willing to roll up their sleeves and do what it takes to get the job done. Experience with a broad array of office software (email tools, GoogleDocs, Constant Contact/Mailchimp, Excel), excellent photography/videography skills, and expertise creating engaging social media posts across a variety of platforms is a must; knowledge of graphic design software (e.g., Canva, InDesign) and fundraising database tools (e.g., GoDaddy, Nation Builder) and a background in art is a plus. We’re looking for a “people person” and team player who will report to the Executive Director and also work with our Bookkeeper, Art Curators, Board President, Hall of Fame Committee, Program Committee, and outside consultants and welcome visitors to the museum – the ability to multitask while staying calm under pressure and retaining a sense of humor is key.
This is a unique opportunity for the right person to work in a warm, supportive, collegial, and collaborative environment at a growing and thriving mission-driven nonprofit and be surrounded by art and artists every day! Flexible schedule with the ability to work from home some days if desired.
Serve as the point person for office duties such as: ordering office supplies, coordinating invoices and bills for timely payment in coordination with Bookkeeper, managing mail, handling bank deposits, maintaining the art log, researching pricing/coordinating with various vendors on discrete projects
Welcome and provide relevant information to museum visitors
Assist with maintaining and updating website
Coordinate with Executive Director and Program Committee Chair to design a social media calendar, take photographs/videos for social media and upload them to a social media spreadsheet, and create/publish engaging social media posts on various platforms (Facebook, Instagram, LinkedIn, Twitter, TikTok)
Coordinate with Executive Director to layout and design two monthly newsletters
Coordinate with Curators to create and publish communication pieces (emails, newsletters, social media posts, etc.) for art and photography exhibits
Coordinate with Program Committee to help organize and publicize upcoming programs
Coordinate with Hall of Fame Planning Committee to help plan, organize, and execute annual HOF induction event, including attendee tracking and correspondence and communications with advertisers and sponsors
Coordinate with Hall of Fame Nominating Committee to keep nomination database up to date and complete bios as needed
Coordinate with President of Board and/or Executive Director to prepare and send out thank you notifications, fundraising PR, and other correspondence
Assist with programming and special events planning, organization, and execution
Manage building cleaning and maintenance
Maintain office conditions and arrange necessary repairs when needed
Proficiency in MS Office, Gmail, Outlook, GoogleDocs, Constant Contact, Mailchimp and Excel (experience with graphic design software like Canva andInDesign and fundraising database tools like GoDaddy and Nation Builder is a plus)
Excellent written and verbal communication skills
Strong organizational and planning skills
Proven time management skills and ability to multi-task and prioritize
Attention to detail and problem-solving skills
Ability to thrive in a fast-paced environment and proactively troubleshoot when necessary
Comfort with technology
Grace and humor under pressure
Patience and persistence
Positive, can-do attitude
Creativity and an eye for improving standard operating procedures
Enjoyment interacting with diverse people and personalities
Willingness to accept and embrace feedback
Art background a plus
Applicants should send a thoughtful cover letter describing their interest in the position and relevant background, a resume, and contact information for three professional references to .
The Museum is partially funded by the Maine Jewish Museum Wein-Hirshon Family Endowment Fund, originally established by Katie and Phil Getchell in honor of David Glaser. Contributions welcome.
All images copyright of the artist, unless otherwise noted; reproduction not allowed without express permission